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Why it matters
Annual compliance isn't just filing forms once a year. It is a legal obligation under the Companies Act,
2013 / LLP Act, 2008 and the Income-tax, GST and labour laws.
- Financial discipline — clean books reveal true profit, cash flow and liabilities.
- Reputation & funding — investors, banks and buyers look at clean ROC, tax and GST records.
- Risk shield — non-compliance brings late fees, penalties, disqualification and even strike-off.
In short: maintain books, close the year, audit where required, and file all returns with ROC, Income
Tax, GST, TDS and labour departments — on time.
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Legal framework — Private Limited
- Companies Act, 2013 + Accounts, Audit & Auditors, and Management Rules.
- Income-tax Act, 1961 — corporate tax and TDS provisions.
- GST laws — CGST, SGST, IGST Acts & Rules (if registered).
- Labour & social security — PF, ESI, Professional Tax, Shops & Establishments.
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Legal framework — LLP
- LLP Act, 2008 + LLP Rules.
- Income-tax Act, 1961 — partnership taxation & TDS.
- GST laws — similar to companies.
- Labour / PF / ESI — depending on employee strength and state norms.
Core accounting duties are similar; the ROC/LLP filings and meeting structure differ.
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Core accounting responsibilities
Books of accounts
Accrual basis, double-entry — cash/bank books, purchase & sales registers, journals, ledgers and a
fixed-asset register, each backed by vouchers.
Periodic closure
Monthly/quarterly bank, debtor/creditor, GST & TDS reconciliations; year-end ledger scrutiny,
provisions and asset verification.
Financial statements & tax
Balance Sheet, P&L, cash flow and notes (companies) or statement of assets & liabilities and
income & expenditure (LLP), then tax computations — from which all filings flow.
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Pvt Ltd — Annual
Audit & financials
FY 1 April–31 March. Every company must be audited by a practising CA, regardless of turnover; ADT-1 for
auditor appointment.
Board & AGM
Board meetings and an AGM within prescribed timelines, with Directors' Report, notice and minutes.
ROC & tax
AOC-4 (financials), MGT-7/7A (annual return), DIR-3 KYC, INC-20A; ITR-6 with tax audit (Form 3CD) if
thresholds cross; monthly TDS & quarterly returns; GSTR-1/3B and GSTR-9/9C; PF/ESI/PT.
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LLP — Annual
Audit & financials
Same FY. Audit is turnover / contribution based — mandatory once thresholds cross; many LLPs review books
anyway for discipline and funding.
ROC filings
Form 11 (annual return) and Form 8 (statement of account & solvency), plus DIR-3 KYC for designated
partners.
Tax
ITR-5, with Form 3CB-3CD if tax-audit thresholds cross; same TDS pattern; partner interest &
remuneration allowed under section 40(b) conditions.
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Pvt Ltd vs LLP
- ROC filings: AOC-4, MGT-7/7A, ADT-1, INC-20A (Pvt Ltd) vs Form 8 & 11 (LLP).
- Audit threshold: mandatory for all companies; turnover/contribution-based for LLPs.
- Ownership: share capital & registers (Pvt Ltd) vs capital contribution & PSR (LLP).
- Investor preference: Pvt Ltd favoured by investors but stricter; LLP simpler for professional
& closely-held firms.
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Compliance calendar
Exact dates change by notification — this is a conceptual map.
- Monthly/Quarterly: bookkeeping, GST (GSTR-1/3B), TDS deposit & returns, PF/ESI/PT.
- Year-end: finalise books, depreciation, inventory & asset verification, trial balance.
- Audit: Pvt Ltd every year; LLP if thresholds cross.
- ROC: AOC-4, MGT-7/7A (Pvt Ltd); Form 8, 11 (LLP).
- Income Tax: corporate / firm ITR, tax-audit report, director / partner ITRs.
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Consequences of non-compliance
- Late fees: ROC forms attract per-day additional fees that climb fast; GST/TDS/ITR carry late
fees & interest.
- Director / partner risk: disqualification for persistent defaults; LLPs marked defaulting.
- Strike-off: inactive / non-compliant entities can be struck off — restoration is costly.
- Business impact: harder to raise capital, get loans or win contracts with a poor compliance
record.
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Why a managed service helps
Founders struggle to track multiple laws and dates, keep books current, and coordinate CA/CS/legal. A
good annual compliance desk offers:
- Single window for Pvt Ltd & LLP — bookkeeping, ROC, GST, TDS, ITR & labour.
- Dedicated account manager coordinating documents, follow-ups & reminders.
- Standardised checklists and periodic compliance reports.
- Notice-handling support — drafting and strategy if departments query.
That turns annual compliance into a calm recurring service rather than a year-end crisis.
Books, ROC, tax & GST handled end-to-end — so you can focus on building.